🤝 Referral Commission Tracking

Pay commission to whoever
sends you customers — tracked automatically.

Register staff or outside referrers who earn a commission on the orders they bring in. billzova calculates and locks it in automatically the moment a linked bill settles, keeps it completely off the customer's invoice, and gives each partner their own login to see exactly what they've earned — no spreadsheets, no notebooks, no month-end guesswork. ₹399/month, first month free.

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billzova POS — Restaurant point of sale
billzova Commission page — registered referral partners with their rate and status

The struggle

Sound familiar?

📒

Tracked on paper, or not tracked at all

Most referral arrangements — "Shivam sends us customers, we give him 5%" — live in a notebook or a WhatsApp chat, easy to forget and impossible to prove later.

🧾

It shouldn't show up on the customer's bill

A referral commission is an internal arrangement between you and the partner — not something that belongs on the GST invoice a customer actually sees.

🔁

Repeat customers from the same referral get missed

A referrer brings you a customer once, but nobody remembers to keep crediting them on that same customer's next five visits.

🤷

Partners have no way to check what they're owed

Without a real record, a referrer just has to trust whatever number you tell them at the end of the month — no visibility of their own.

How it works

From registering a partner to paying them out

1

Register the partner

Add their name, email, phone, and rate — percentage of the bill or a flat amount — from the Commission page.

2

They activate their own login

billzova emails a one-time activation link so the partner can set their own password and access their own dashboard.

3

Cashier picks them at settlement

A dedicated "who referred this sale" picker sits on the settle screen, separate from the customer's own details.

4

Commission is calculated and locked in

The moment the bill settles, the commission amount is computed on the pre-tax subtotal and saved permanently onto that order — invisible to the customer.

5

Repeat orders keep crediting them automatically

The same customer's future visits stay attributed to that partner without re-selecting them each time.

6

Everyone checks their own numbers

You see a per-partner report on the Commission page; the partner sees their own order history on their own dashboard.

One identity, many restaurants

A referral partner isn't locked to just your restaurant

A commission partner is registered once as their own identity, not copied separately into every restaurant that works with them. The same person — a delivery agent who refers customers to several nearby restaurants, for example — can be linked to more than one restaurant, potentially at a different rate at each, and still only needs the one login to see everything they're owed across every restaurant they work with. Each restaurant manages its own link, its own rate, and its own revoke — nothing about one restaurant's arrangement affects another's.

A dedicated portal

A real portal built just for your referral partners

Rather than squeezing a partner login into your restaurant's own dashboard, billzova gives every commission partner a genuinely separate portal of their own — its own domain, its own login, and access scoped strictly to what that one partner is owed. It's a deliberately simple experience: sign in, activate your account the first time via the emailed link, and see your linked restaurants with a paginated history of the orders attributed to you.

There's nothing for a partner to configure and nothing they can accidentally see that isn't theirs — no access to your restaurant's menu, staff, other customers, or any data beyond their own commission history. A login session lasts 30 days before they need to sign in again, and since it's a standard web dashboard, it works from any browser, on a laptop or a phone, with nothing to install.

Stays internal, always

Commission is a payout record, not a discount

Picking a commission partner at the settle screen never changes the price the customer pays, and it never appears anywhere on the printed or digital GST invoice. It's a purely internal number — for your own reporting and for that partner's own dashboard — layered on top of a bill that's calculated exactly the same way it would be without a referral involved at all. The tax calculation, the total the customer sees, and the invoice number sequence all stay completely untouched by whether an order happens to carry a commission attribution or not — the two systems run side by side without ever interfering with each other.

Not to be confused with

Two other, different commission features

billzova has two other arrangements that also use the word "commission," worth telling apart from this one:

  • Food-court vendor commission — a restaurant-to-restaurant arrangement where a food-court operator takes a cut of a vendor restaurant's sales, built on billzova's Collaboration feature. See food courts & shared spaces for that one.
  • Becoming a billzova reseller — a separate program for people who want to earn commission by signing up new restaurants to billzova itself, unrelated to any single restaurant's own customers or orders.

Who it's for

Built for any restaurant with a referral arrangement to track

Delivery-heavy restaurants

Delivery agents or local riders who bring in direct orders outside the big aggregators are exactly the kind of referrer this is built to track.

Cloud kitchens working with local agents

A cloud kitchen relying on local brokers or corporate-office contacts for steady order flow gets a real record of who's actually driving business.

Restaurants with local marketing partnerships

A nearby hotel concierge, gym, or office that sends customers your way in exchange for a cut is easy to track properly instead of running on trust.

Multi-location chains with area referrers

One person can be linked to several of your branches at once, each with its own rate, without registering them separately at every location.

Register Any Partner

Staff or outside referrer — register either in a minute

Add anyone earning a commission with just a name, email, phone, and rate — a staff member, a delivery agent, a local broker, anyone. Choose a flat percentage of the bill or a fixed amount per order, and change it whenever you need to.

  • Works for staff and outside referrers alike
  • Percentage of bill or flat fixed amount
  • Rate editable any time from the Commission page
  • No limit on how many partners you register
  • Owner or manager can both manage partners
billzova register commission partner — name, email, phone, type and rate
Locked In at Settlement

Calculated the moment the bill settles — never retroactive

Commission is computed on the bill's pre-tax subtotal and saved permanently onto that order at the exact moment it's settled. Change a partner's rate next month, and every order already settled keeps its original, locked-in number.

  • Computed on the pre-tax subtotal
  • Saved permanently onto the order at settlement
  • A later rate change never alters past orders
  • Atomic with billing — never a separate, racy step
  • Never appears on the customer-facing invoice
billzova commission partner active status and rate
Repeat Customers, Same Credit

A referred customer keeps crediting the same partner automatically

Pick a partner once on a customer's first order, and billzova remembers that link for their future visits automatically — no need to re-select the partner every single time they come back, though your cashier can always override it for a specific bill.

  • First-order attribution carries forward automatically
  • No manual re-selection on every repeat visit
  • Cashier can still override for any individual bill
  • Attribution lives on the customer record, not the order alone
  • Cuts missed-credit disputes with partners
billzova customer record — repeat orders keep their referral commission attribution
Partner's Own Login

Every partner gets a real dashboard, not just your word

Each partner receives an activation email to set their own password, then logs into their own dashboard — separate from your restaurant's billzova account — to see which restaurants they're linked to and their own order/commission history, no need to ask you for a number.

  • One-time activation link, 7-day validity
  • Own login, own dashboard, separate from your account
  • Sees linked restaurants and order history
  • One login covers every restaurant they're linked to
  • Never sees your other data, staff, or customers
billzova commission partner login status
Owner Reports

See exactly what you owe, per partner, at a glance

The Commission page's Report tab groups every partner's order count, gross sales, and total commission for the period — no manual spreadsheet needed to work out a monthly payout.

  • Grouped clearly by individual partner
  • Order count, gross sales, and commission total
  • Covers the current period, ready when you need it
  • Same page you use to register and manage partners
  • Included standard at ₹399/month
billzova dashboard — commission report by partner

In the product

See every screen

Real product screenshots — not stock illustrations.

billzova referral commission partners list
Partners List
billzova register referral commission partner
Register Partner
billzova customer records referral attribution
Customer Records
billzova owner dashboard commission report
Owner Dashboard
billzova sales reports commission tracking
Sales Reports
billzova staff access commission management
Staff Access
billzova settle screen commission partner picker
Settle Screen
billzova offline billing commission calculation
Offline Billing

Compared

A notebook vs billzova referral commission tracking

Notebook / WhatsApp tracking

  • Easy to forget, impossible to prove later
  • Repeat customers from a referral get missed
  • Partner has to trust your word on what they're owed
  • Manual math at month-end for every payout
  • No separation between staff and outside referrers

billzova Referral Commission

  • Calculated and locked in automatically at settlement
  • Repeat orders keep crediting the same partner
  • Partner sees their own dashboard, no need to ask
  • Per-partner report, ready without spreadsheet work
  • Works identically for staff and outside referrers

FAQ

Frequently asked questions

What is billzova's referral commission feature?▾
A way to register anyone — staff or an outside referrer — who earns a commission on orders they bring you, and have billzova track it automatically every time a linked order is settled, without it ever appearing on the customer's bill.
Does the commission amount show up on the customer's invoice?▾
No, never. It's purely an internal analytics and payout number for you and the partner — the customer's GST invoice is completely unaffected by it.
Who can be registered as a commission partner — does it have to be staff?▾
Anyone. It's built for both cases: your own staff member earning a cut for bringing in orders, and an outside person or business — a delivery agent, a local broker, anyone — who refers customers to you.
Can I set a percentage or a fixed amount per order?▾
Yes, either. Each partner is registered with a type — percentage of the bill or a flat fixed amount — and a rate, which you can change at any time.
Is commission calculated on the pre-tax or post-tax amount?▾
Pre-tax — the commission is calculated on the bill's subtotal, before GST, not on the final tax-inclusive total.
What happens if I change a partner's rate later — does it affect past orders?▾
No. The commission amount is locked in and saved on the order the moment it's settled. A later rate change only affects new orders going forward — it never retroactively changes what was already calculated on a past order.
Can the same partner be linked to more than one restaurant?▾
Yes. A commission partner is a single identity that can be linked to multiple restaurants, potentially at different rates at each one, with one login covering all of them.
Does the partner get their own login to check their earnings?▾
Yes. Each registered partner gets a real login to their own dashboard, separate from your restaurant's own billzova account, showing which restaurants they're linked to and their order/commission history.
What can a partner see in their own dashboard?▾
Their linked restaurants and a paginated history of the commission-earning orders attributed to them — nothing else about your restaurant's wider data, staff, or other customers.
How does a partner get their login set up?▾
When you register them, billzova sends a one-time activation email with a link to set their own password. The link is valid for 7 days.
What if a referred customer comes back for a repeat order — do I have to re-select the partner every time?▾
No. Once a customer's first order is credited to a partner, billzova remembers that link for future orders from the same customer automatically — you don't have to re-pick the partner on every repeat visit, though a cashier can always override it for a specific bill.
Who picks the commission partner at billing — the cashier or the customer?▾
The cashier, from a dedicated picker on the settle screen — it's "who referred this sale," a separate field from the customer's own name, phone, or email.
Can a cashier see a partner's email or phone number?▾
No. Cashiers only see the partner's name, type, and rate on the settle-screen picker — contact details and login status are visible only to the owner or manager on the Commission page.
Is this the same as billzova's food-court vendor commission?▾
No, different feature entirely. This is a restaurant paying its own referral partners for bringing in customers. The food-court version is a vendor-to-operator arrangement between two independent restaurants sharing space — see the food courts & shared spaces page for that one.
Is this the same as becoming a billzova reseller or sales partner?▾
No. This feature is about your restaurant paying people who refer customers to you. Becoming a billzova reseller — earning commission on new restaurant subscriptions — is a completely separate program, unrelated to this feature.
How do I see how much I owe each partner?▾
The Commission page has a Report tab showing, for any partner, their order count, gross sales, and total commission for the current period — grouped clearly per partner.
Is registering a commission partner a paid add-on?▾
No. Referral commission tracking is included in the standard ₹399/month plan.
Can I revoke a partner if the arrangement ends?▾
Yes. A partner's link to your restaurant can be revoked at any time from the Commission page — their login stops being able to see new activity from your restaurant.
Does referral commission tracking work offline?▾
The commission picker and calculation happen as part of your normal offline-capable billing flow — the partner's own online dashboard, since it's a separate portal, needs an internet connection to check.
Is there a limit to how many partners I can register?▾
No fixed limit — register as many staff members or outside referrers as your restaurant actually works with.
Can a manager register partners, or only the owner?▾
Both the owner and a manager can register and manage commission partners, once the feature is turned on for your account.
Does the customer ever interact with the commission-partner system directly?▾
No. The entire feature is invisible to the customer — it only ever appears to your staff at billing and to the partner in their own separate dashboard.
Does the commission partner need to be a billzova restaurant customer themselves?▾
No. A commission partner is a completely separate identity from a restaurant account — they don't need to run a restaurant on billzova, they just need to be someone you're paying for referrals.
Can I see whether a partner has actually set up their login yet?▾
Yes. The Partners tab shows each partner's login status alongside their name and rate, so you can tell who's activated their dashboard and who hasn't.
What happens to already-earned commission if I revoke a partner?▾
Revoking only stops new orders from being attributed to them going forward. Commission already locked in on past orders is untouched and still shows correctly in your reports.
Does billzova handle the actual payout to the partner, like a bank transfer?▾
No. billzova tracks and reports what's owed — actually paying the partner, by cash, UPI, or bank transfer, happens outside billzova, the same way you'd handle any other business payment.
Can a partner see other partners' rates or earnings?▾
No. Each partner's dashboard only ever shows their own linked restaurants and their own order history — never anyone else's numbers.
Can I check commission trends over a longer period than the current month?▾
The Report tab covers the current period by default. For other ranges, the same underlying order data is available through your restaurant's normal sales reporting, the same way any other sales figure is.
Is the partner portal a separate website, or part of my restaurant's dashboard?▾
Completely separate. Partners log in at their own dedicated portal, apart from your restaurant's own admin dashboard — they never see, or need access to, your restaurant's wider admin tools.
Does a partner need to download an app to check their earnings?▾
No. Their dashboard is a web page accessible from any browser, on desktop or phone — nothing to install.
How long does a partner stay logged in before needing to sign in again?▾
Their login session lasts 30 days before they need to sign in again.
Can a partner check their earnings from their phone?▾
Yes. Since it's a browser-based dashboard, it works from a phone's browser the same way any website would, with no separate mobile app.
Does referral commission tracking need to be turned on before I can use it?▾
Yes, it's a two-layer opt-in — billzova enables it for your account first, then you flip your own on/off switch to start using it.
Where do I turn referral commission tracking on or off?▾
Directly on the Commission page itself, not buried in Settings — the same page where you register and manage partners.
Can I use referral commission tracking alongside billzova's other CRM and loyalty features?▾
Yes. It runs independently alongside your existing customer records, visit history, and any loyalty tracking — a customer being attributed to a referral partner doesn't change how the rest of their profile works.
Do I need a written agreement with a partner before registering them?▾
billzova doesn't require or store any contract — it only tracks the rate and type you configure. Whatever agreement you have with a partner, verbal or written, is between the two of you outside the software.

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